Privacy Notice
Last updated: September 2026
Who we are
Kate & Lou Casting Ltd is a casting company registered in England and Wales. Our website is kateandloucasting.com. For the purposes of UK data protection law, Kate & Lou Casting Ltd is the controller of the personal information covered by this notice unless we explain otherwise.
If you have a privacy question, want to exercise a data-protection right or make a complaint, please contact Kate Evans at [email protected].
| THE KATE & LOU WAY Your information is personal. We treat it that way. Casting means people trust us with photographs, videos and information about themselves and sometimes their children. We use that information for genuine business purposes and take its security seriously. |
What information we collect
Depending on how you interact with us, we may collect information including:
• your name, contact details, location and agent or representative details;
• age or date of birth where relevant, CV, credits, skills, languages, accents and availability;
• headshots, photographs, showreels, voice recordings, self-tapes and audition footage;
• appearance, measurements and other characteristics relevant to a genuine casting brief;
• information provided by your agent, parent or guardian, or another person acting for you;
• accessibility, health or support information where you choose or need to provide it;
• payment, contractual and invoicing information where you are booked for work; and
• technical information generated when you use our website, where applicable.
Special-category information
Some casting briefs may genuinely require information that UK data protection law treats as particularly sensitive, known as special-category data. This can include information revealing racial or ethnic origin, religious or philosophical beliefs, health information or information concerning sexual orientation.
We only ask for or use this type of information where there is a genuine reason to do so and where we have both an appropriate lawful basis and an additional legal condition for processing it. Where we rely on explicit consent for a particular use, we will make that clear.
Children’s information
We cast children as well as adults. Where a child is involved, we may collect information about the child and their parent, guardian, chaperone or agent. We take particular care with children’s photographs, videos, contact details and other information, and our Child Protection & Safeguarding Policy applies alongside this notice.
How we get your information
We may receive information directly from you, from a parent or guardian, from your agent or representative, through a casting application or self-tape, from professional casting platforms, or from another legitimate source connected with a casting.
If we obtain your information from another source rather than directly from you, we will provide the privacy information required by law within the applicable timeframe, unless an exception applies.
Why we use your information
• to consider you for casting opportunities and assess suitability for a role;
• to contact you, your agent or parent/guardian about castings, auditions, recalls and bookings;
• to create casting selections and present relevant material to clients and other legitimate casting decision-makers;
• to organise and administer castings, bookings and related business arrangements;
• to maintain appropriate casting records and our professional network or database;
• to make reasonable adjustments and support safe, inclusive participation;
• to meet legal, accounting, safeguarding and contractual obligations; and
• to operate, secure and improve our website and business systems.
Our lawful bases
UK data protection law requires us to have a lawful basis for using personal information. Depending on what we are doing, we may rely on consent, steps necessary before entering into or performing a contract, compliance with a legal obligation, vital interests, or our legitimate interests in operating a professional casting business and finding suitable people for genuine casting opportunities.
Where we rely on legitimate interests, we consider whether our interests are proportionate and whether your rights and freedoms override them. Special-category information requires an additional legal condition as explained above.
Where we rely on your consent, you can withdraw that consent at any time by contacting [email protected]. Withdrawing consent does not affect the lawfulness of processing carried out before you withdrew it.
Who we share information with
Where necessary for a casting, we may share relevant information with clients, advertising agencies, directors, producers, production companies and other people involved in legitimate casting and production decisions. We may also use trusted service providers that help us operate our business and systems.
We do not treat receiving your information for a casting as permission to share it for unrelated purposes.
| THE KATE & LOU WAY Casting material has a purpose. A self-tape sent for a role is there to help make a casting decision. It isn’t a free pass for unrelated use. |
AI, training data & digital use
We do not regard a performer’s submission of photographs, voice recordings, self-tapes or audition footage for casting as consent for that material to be used to train AI systems, create machine-learning datasets, generate digital replicas or produce synthetic content.
If a production proposes a separate AI or digital-media use, this should be clearly identified and dealt with separately, including any information, lawful basis, contractual permissions and consent required for that particular use.
International sharing
Some clients, productions or service providers may be outside the UK. If personal information is transferred internationally, we will take the steps required by UK data protection law, which may include relying on an adequacy arrangement or putting appropriate safeguards in place.
How long we keep information
We keep personal information only for as long as reasonably necessary for the purpose for which we collected it, including legitimate casting, business, legal, safeguarding, accounting or contractual requirements. Different types of information may therefore have different retention periods.
We periodically review the information we hold and delete or anonymise material that we no longer have a proper reason to retain. If you ask us to delete information, we will consider the request in accordance with your legal rights and any reason we are required or permitted to keep particular records.
How we protect information
We use reasonable technical and organisational measures designed to protect personal information from loss, misuse, unauthorised access or disclosure. Access is limited to people who need the information for legitimate work.
Your rights
Depending on the circumstances, you may have rights to ask us for access to your personal information, correct inaccurate information, erase information, restrict how it is used, object to certain uses, receive certain information in a portable format, and obtain safeguards in relation to certain automated decisions.
Some rights are subject to legal conditions and exceptions. We may need to verify your identity before acting on a request. To exercise a right, email [email protected].
Complaints
If you are unhappy with how we have handled your personal information, please email [email protected] so we can investigate.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s data protection regulator. You can find information about making a complaint at ico.org.uk.
Cookies & website technologies
Our website may use cookies and similar technologies. Some are necessary for the website to function. Other cookies or technologies may be used for functions such as analytics, embedded content or other third-party services.
We will provide clear information about the cookies and similar technologies actually used on kateandloucasting.com, including what they do and why they are used. Where consent is required by law, those technologies should not be used until the visitor has made the appropriate choice.
Because website technology can change, the cookie information should be checked against the site’s actual current setup rather than relying on generic WordPress wording.
Embedded content & third-party services
Our website may include content or services provided by third parties, such as video, social-media or other embedded features. Those providers may process information under their own privacy terms. Where relevant, our cookie information should identify third-party technologies used on our site.
Changes to this notice
We may update this Privacy Notice when our services, technology or legal obligations change. The current version will be published on our website with its last-updated date.
Contact
Privacy questions, rights requests and data-protection complaints should be sent to:
Kate Evans
Kate & Lou Casting Ltd
Email: [email protected]